The marvel of monotasking
I’ve been using the ideas from David Allen’s Getting Things Done at work for about a year now, and despite my undeniable novicedom, have found it invaluable: I feel like a Stone Age artisan newly introduced to bronze!
Like so many transformative tools, the basics are delightfully simple — but like eastern martial-arts disciplines with which it shares… well, virtually nothing, the arresting simplicity takes years to master.
Actually, I jest — the end-goal of GTD, as it’s known to its acolytes, is to allow the practitioner to engage in their life and work attentively, undistracted by other action-items and to-do’s that might otherwise clutter the mind. Which means it’s basically the Zen ideal of mushin, or “no-mind”, dressed up in 21st-century American secular idiom. And mushin plays a central role in every eastern martial-arts discipline I’ve chanced to read up on. So GTD does in fact share a common fundament with karate, judo, aikido, and their cousins.
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For me, the biggest GTD learnings have been:
- discovering the exhiliaration of the empty inbox!
- the idea of separating items on my to-do lists based on timeframe (my prior attempts to make to-do lists failed because my short- and long-term items were jumbled together)
Most gratifyingly, the “outsourcing” of my memory to Outlook has let me clear my mental cache of those things-to-remember that always floated around in the back of my mind, depleting my concentration. So now, instead of multitasking, I can monotask. That is, I can direct 100% of my focus to various tasks-at-hand, instead of only offering 90% (because the other 10% needed to be held back to avoid forgetting other action items).
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With my quantum leap in workplace productivity, it was a rashworthy irritation that I couldn’t apply similar methods at home with Gmail, given its more limited architecture.
So discovering GTDInbox a few days ago was a real psychological emollient.
A Firefox extension, it layers a GTD-friendly interface onto the Gmail interface.
Within a few hours, I’d decluttered my Gmail Inbox from about 170 to under 50 items — one screen. And there’ll be a few whoops (as in plural-of-the-celebratory-whoop, not as in gentle-expletive-indicating-accident) of joy in the living room when I attain the mythical state of “Inbox Zero“.
